quinebaug valley community college

Withdrawal and Refund Policies – Fall and Spring

WITHDRAWAL and REFUND POLICIES


It is the responsibility of each student to know and comply with the withdrawal policies and deadlines. Students are advised to consult with an advisor before making registration changes. Please feel free to contact the Student Success Center at 860-932-4020.



Fall and Spring Courses (general fund courses)

See Important dates in the Academic Calendar for the exact dates these deadlines occur.

WITHDRAWAL POLICY

Prior to the 1st day of the semesterStudents may withdraw from courses online or submit
an Add/Drop form to the Student Success Center.
 Courses that students drop will be removed from the student’s
schedule and will not appear on their transcript.
First 14 calendar days of the semesterStudents must complete an Add/Drop form and submit it to the Student Success Center.Courses that students drop will be removed from the student’s schedule and will not appear on their transcript.
15 days up to 2/3 of the semesterStudents may withdraw from courses online or submit an Add/Drop form to the Student Success Center.Grades for courses from which students withdraw will be recorded as “W” at the end of the semester and will appear on their transcript.
*After official withdrawal date
(last 1/3 of the semester)
 Students must complete an Add/Drop form and submit it to the Student Success Center. Grades for courses from which students withdraw will be recorded as “W” at the end of the semester and will appear on their transcript.

*A request for a withdrawal after the official withdrawal date must be a complete withdrawal from all of the student’s current semester courses. This form must be returned to the Student Success Center on or before the last day of classes and prior to the start of final exams.

REFUND POLICY

 Prior to the 1st day of the semester 100 percent refund of tuition, and
mandatory usage fees
 No refund of college services and student activity fees.
First 14 calendar days of the semester 50 percent refund of tuition, and
mandatory usage fees.
 No refund of college services and student activity fees.
15 days or later No refund of tuition, and mandatory usage fees. No refund of college services and student activity fees.

ADDITIONAL REFUND POLICIES FOR GENERAL FUND AND CREDIT EXTENSION COURSES

Tuition and fees post to student’s account automatically when the student registers for a course.  It is the student’s responsibility to formally drop a course.
If the college cancels a course, the student will automatically be granted 100 percent adjustment of associated charges except the application fee.

Tuition cannot be transferred to other semesters.

Other non-refundable fees include:
•   Application Fee
•  Installment Plan Fee

It is important to note:
•  Students receiving financial aid should consult with the Financial Aid office before dropping or withdrawing.

•  Students are required to officially drop class(es) by the official deadline published each semester in the Academic Calendar for fall and spring semesters, and the summer session.  If you do not drop a course within the allowable drop period,  you are still obligated to pay for the course, whether or not you attend; the college does not automatically drop students from courses because they do not attend.

•  Failure to attend a class does not relieve the student of financial responsibility for a course.

•  Deadlines for credit extension sessions are based on the start date of courses and are adjusted appropriately.

•  Refund policies assume that all charges have been paid in full prior to drop/withdrawal.  In some cases, an account adjustment may not entitle a student to an actual refund.

•  Refund/return of Title IV funds are made in accordance with applicable federal rules and regulations that take precedence over refund policies.